Gaphed
Sign inStart Free

Fill the Gap Between Prospect and Paid.

The simple freelancer client system for people who manually prospect on LinkedIn, Facebook, and anywhere else they find clients.

  • Track your prospects
  • Know who to follow up with
  • Save your outreach messages
  • Manage your pipeline
  • Create contracts and proposals
  • Send invoices
  • Track your client goals
  • All in one simple app

Start Free. Upgrade anytime for just $1/month.

Start Free See How It Works

No complicated CRM. No expensive software. No building your own system.

Freelancing Has Too Many Gaps.

You find a prospect. You send a message. They reply. You tell yourself:

“I'll follow up in a few days.”

Then work gets busy. More prospects come in. Messages get buried. Someone says: “Message me again next week.” Another prospect asks for a proposal. A client needs a contract. Someone still hasn't paid their invoice.

And suddenly... you're trying to manage your freelance business using:

SpreadsheetsNotesDMsCalendarsDocumentsInvoice toolsYour memory

That's where opportunities fall through the gaps.

Gaphed keeps everything together.

From the first prospect... to the follow-up... to the contract... to the invoice... to getting paid.

Built for Freelancers Who Find Their Own Clients.

Gaphed is designed for freelancers who manually prospect — you don't need another complicated sales CRM. You need a simple place to answer:

LinkedInFacebookInstagramOnline communitiesDirect messagesReferralsNetworkingCold outreach
Who should I contact?
Who should I follow up with?
Who is close to becoming a client?
How many clients do I still need?
Who needs a contract?
Who needs an invoice?

Gaphed gives you the answer.

Dashboard

Your Freelance Business in One Dashboard.

Stop jumping between spreadsheets, notes, and messages just to understand what's happening. See:

Total prospects
Active opportunities
Prospects that need follow-up
Clients won
Goal progress
Contracts
Proposals
Invoices
Your overall pipeline

Open Gaphed. See what needs your attention. Get back to prospecting.

Follow-ups

Never Forget a Follow-Up Again.

A prospect doesn't always become a client after one message. Sometimes they're busy. Sometimes the timing isn't right. Sometimes they need a reminder. That's why follow-up matters.

John Smith

LinkedIn · Last contacted: 3 days ago

Follow up today

Sarah Johnson

Facebook · Stage: Interested

Follow up tomorrow

Mike Davis

LinkedIn · Stage: Proposal Sent

Follow up Friday

No more trying to remember: “Who was I supposed to message today?”

Messages

Save Your Messages Once. Use Them Again and Again.

Connection requests. Opening messages. Follow-ups. Discovery call invitations. Proposal follow-ups. Closing messages. Instead of rewriting them every time... save them inside Gaphed.

Custom fields like

[First Name]

Hey [First Name],

I came across your profile and wanted to reach out...

Then: Copy. Paste. Send. Next prospect.

Build your own outreach sequence

  1. 1Connection Request
  2. 2After Connection
  3. 3Follow-Up #1
  4. 4Follow-Up #2
  5. 5Follow-Up #3
  6. 6Final Follow-Up

No searching through old conversations. No digging through Google Docs. No recreating messages every week.

Pipeline

See Every Prospect in Your Pipeline.

Some haven't replied. Some are interested. Some booked a call. Some need a proposal. Some are almost ready to become clients.

Prospect
Contacted
Replied
Interested
Discovery Call
Proposal
Client

At a glance, you'll know who needs attention, who's getting closer, and where your next client could come from.

Goal tracking

Turn Your Goals Into Something You Can Track.

Saying “I want more clients” isn't really a plan. Set your target, track your clients, track your prospects — and see the gap between where you are and where you want to be.

Monthly Client Goal

5

Target clients

2

Clients won

3

Still needed

Your goal becomes something you can see every day. Not something you remember at the end of the month.

Prospect Interested? Turn Them Into a Client Without Starting Over.

Once a prospect becomes a serious opportunity, their information is already inside Gaphed. You don't need to copy everything into another system.

Prospect
Potential Client
Contract / Proposal
Invoice
Paid

Create Contracts and Proposals Faster.

A prospect says “Send me the details.” Instead of searching your computer for an old contract, build it directly inside their client profile: use your saved template, add services, scope, price, and terms — then send it. Less admin. More closing.

Create Invoices Without Rebuilding Everything.

Your contract is accepted. Now it's time to get paid. Create the invoice using the client information you already have inside Gaphed. Create it. Send it. Track it. Done.

How it works

From First Message to Paid Client.

Gaphed helps organize the entire journey.

1

Add Your Prospect

Found someone on LinkedIn or Facebook? Add them to Gaphed.

2

Send Your Message

Use one of your saved message templates.

3

Schedule Your Follow-Up

Know exactly when to contact them again.

4

Move Them Through Your Pipeline

Track where every opportunity stands.

5

Turn Them Into a Client

They're interested? Move them forward.

6

Send Your Contract or Proposal

Create it using their client information.

7

Send Your Invoice

Get paid.

Prospect → Follow-Up → Client → Contract → Invoice → Paid

You Could Build This Yourself.

Create your own spreadsheetBuild your own databaseSet up a CRMCreate a dashboardMake a follow-up trackerBuild message templatesCreate invoice templatesCreate contract templatesSet up your goal trackerSubscribe to another AI toolSpend hours figuring it outKeep maintaining it yourself

Or... you could use Gaphed.

Already built. Ready to use. Designed specifically for freelancers.

$1

per month. Not $20. Not $30. Not $50. One dollar.

Because freelancers shouldn't need an expensive software stack just to keep track of their prospects and clients.

Start Free

Pricing

Simple Pricing.

No complicated packages. No confusing feature bundles. Start free. Upgrade only when you need more.

Free

$0

Perfect for getting started.

  • Up to 25 prospects
  • Pipeline management
  • Follow-up tracking
  • Goal tracking
  • Up to 10 message templates
  • 1 contract / proposal template
  • 1 invoice template

$0 forever.

Start Free

Pro Monthly

$1 / month

For freelancers ready to grow without limits.

  • Everything in Free, plus:
  • Unlimited prospects
  • Unlimited message templates
  • Unlimited contract / proposal templates
  • Unlimited invoice templates
  • Unlimited pipeline usage
  • Unlimited follow-up tracking
  • Full goal tracking

Everything unlimited. Just $1/month.

Upgrade to Pro
Best Value

Pro Yearly

$10 / year

Everything in Pro.

  • Unlimited prospects
  • Unlimited messages
  • Unlimited contracts
  • Unlimited proposals
  • Unlimited invoices
  • Unlimited follow-ups
  • Unlimited everything

Normally $12/year — save $2. Less than $0.84/month.

Get Pro Yearly

Free vs Pro

FeatureFreePro
Prospects25Unlimited
Message templates10Unlimited
Contract / proposal templates1Unlimited
Invoice templates1Unlimited
Pipeline✓✓
Follow-ups✓✓
Goal tracking✓✓
Price$0$1/month or $10/year
Start Free

Start Free.

You don't have to pay just to see if Gaphed works for you. Add your first prospect, build your pipeline, save your messages, track your follow-ups, set your goal — and use it with real prospects. You can manage up to 25 prospects for free.

When You Reach 25 Prospects...

That shouldn't be frustrating. That should be something worth celebrating — because it means your pipeline is growing. When you're ready to keep going, unlock unlimited prospects for $1/month. No expensive upgrade. No huge subscription. Just one dollar.

Share your wins

Celebrate Your Freelance Wins.

Prospecting can feel like you're doing a lot without knowing whether you're actually moving forward. Gaphed helps you see the numbers — and turn your progress into something worth posting.

My September Freelancing Progress

150

Prospects Added

42

Conversations

12

Opportunities

4

Clients Won

80% of Monthly Goal Reached

Tracked with Gaphed

Share your wins on LinkedIn, Facebook, and your other communities. Because freelancing is hard — your progress deserves to be seen. Your progress can inspire another freelancer.

Free users share progress cards with “Powered by Gaphed” included. Your results stay front and center — Gaphed simply gets a small mention.

Made for Freelancers. Not Sales Teams.

Gaphed isn't trying to become an enterprise CRM. You don't need complex sales automation, twenty dashboards, corporate reporting, a sales manager, or five days of onboarding.

You need to find prospects. Follow up. Close clients. Send contracts. Send invoices. Get paid.

Perfect for

Virtual AssistantsAutomation SpecialistsWeb DesignersWeb DevelopersGraphic DesignersVideo EditorsCopywritersSocial Media ManagersSEO SpecialistsAppointment SettersLead Generation FreelancersMarketing FreelancersConsultantsCoachesIndependent Service Providers

And anyone who manually finds and closes their own clients.

Don't Let a $1 Tool Cost You a $1,000 Client.

You already have enough to think about — client work, deadlines, prospecting, calls, messages, deliverables, payments. Your follow-up system shouldn't depend on your memory. One forgotten follow-up could mean losing an opportunity worth hundreds or thousands of dollars.

Gaphed Pro costs $1/month or $10/year. One client can pay for Gaphed for years.

You Find the Opportunity. Gaphed Helps You Keep It.

A prospect can disappear between:

First contact and follow-up
Follow-up and discovery call
Discovery call and proposal
Proposal and contract
Contract and invoice
Invoice and payment

Those gaps cost freelancers opportunities. Gaphed helps fill them.

Frequently Asked Questions

Fill the Gap Between Prospect and Paid.

  • Track every prospect
  • Remember every follow-up
  • Keep your outreach organized
  • Know how close you are to your goals
  • Turn prospects into clients
  • Create contracts and proposals
  • Send invoices
  • Build an easier business

Free — $0 · Pro — $1/month · Pro Yearly — $10/year

Start Free With Gaphed

No complicated CRM. No expensive software. Just a simpler way to manage your freelance client journey.